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Employer guidance

Employers may seek guidance about employer and employee eligibility from the JobKeeper Payment for business website ato.gov.au/jobkeeper.

Employers will have 3 options to notify the ATO of eligible employees:

  • Online – Limited to employers with less than 200 employees
  • STP – Preferred method for employers using STP (Ultimate support this method using our Payroll).
  • File upload – Restricted to employers who are unable to use either of the above

Using Ultimate Payroll for JobKeeper reporting

  1. In order to be able to use Payroll for JobKeeper payment reporting, you will have to enable STP on your Payroll system. If you haven't had STP enabled, please contact UBS support straight away to arrange this.
  2. Make a list of employees who are eligible for JobKeeper Payment. For full list of eligible criteria, please visit ATO website.
  3. Determine which fortnight each employee of the above list should start to receive JobKeeper payment. ATO is using special allowance names in order to indicate the start and end of eligibility for JobKeeper payment. Below is the fortnight code provided by ATO:
  4. Create necessary "start allowance" records in Payroll for starting fortnight. 1 allowance record can be used for many employees so you dont have to create one for each fortnight. For example: if all of your employees from the eligible list start claiming from 20/04/2020, you just need to create one allowance record with the name of JOBKEEPER-START-FN02.
    Check the figure below for more information:
  5. Please note that those settings will be carried on to employee level but you can always override it in the employee level if you wish to do so.
  6. Now you will need to review existing payment to eligible employees. 
    1. If you already pay more than $1500 for a fortnight, you dont have to use top-up payment.
    2. If you pay less than $1500 per fortnight, you will then have to use top-up allowance to get to $1500 fortnightly for each of your employees.
      Suggested settings for top-up allowance is in the following figure:


    3. If you want to re-hire employee eventhough there is no work for them, you still need to pay them $1500 fortnightly, but superannuation may not apply to this payment (please check with your accountant).

  7. After you have your allowances in place, you can add those allowances to all eligible employees. You shouldn't need to change any of the settings but in case you wish to change something, you can change it per employee.


  8. You should be able to start and do your payrun as usual. For eligible employees, you will have to edit their pay and add the "start allowance" and the top-up allowance if needed.
  9. After you commit your payrun, you can go to the Single Touch Payroll sceen to check if your changes have been included in the file. To view the STP document, just double-click on the STP file record.


  10. ATO require employers to inform them when your employees are no longer eligible for JobKeeper Payment. This will be done in the same way that you report when your employees become eligible for the payment.
    Here is the ATO guidelines:


    You will need to do the same process like when you set up "start allowance". Please make sure you have the allowance names follow ATO rules to avoid any complications in the future.
    If your employees stay eligible until the completion of JobKeeper payment, you are not required to add allowance "JOBKEEPER-FINISH-FN13".

ATO detailed guidelines

You can read more about ATO guidelines by  STP and JobKeeper DSP factsheet.pdf


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